MediClaw in real life

Phones, forms, and appointment requests pile up at the front desk.

MediClaw organizes admin intake without making medical decisions.

Every missed call, slow quote, or forgotten follow-up is a chance for the customer to move on. Your Claw helps catch the request, organize the details, and remind the right person what needs attention.

Staff still make the decisions. The Claw keeps the work from disappearing.

Pressure: clinic teams are overloaded by phone calls, intake forms, appointment requests, referral/admin emails, reminders, and repetitive front-desk questions.

Build: approved clinic FAQ, intake collection, phone/email summary workflows, appointment request routing, reminder support, referral/admin inbox triage, staff handoff, escalation rules, and weekly unresolved-item reporting.

Best fit: private clinics, allied health practices, wellness clinics, dental/physio/chiro/massage/therapy offices, and appointment-heavy health-service teams.

Medical boundary: MediClaw does not diagnose, provide medical advice, make clinical triage decisions, prescribe, handle emergencies, or replace clinic staff. It supports administrative workflows with human review.

Full Build hardware and shipping: Full Build systems include a new approved Lenovo, HP, or Dell business-class mini PC configured for your workflow. Island Workflow prioritizes Vancouver Island businesses, but systems are available to ship to Canada, the United States, and the United Kingdom. Standard insured shipping within Canada is included; US/UK insured shipping, expedited delivery, special handling, duties, taxes, import fees, and any unusual delivery requirements are quoted or confirmed separately before fulfillment.

Integration examples: Integration targets can include clinic-admin tools such as Jane App, SimplePractice, Accuro, Oscar Pro, approved EMR/practice systems, booking calendars, email, phone/SMS, and staff handoff channels, always with medical/privacy boundaries. Specific integrations depend on plan access, APIs, exports, permissions, and approval rules confirmed in the Readiness Session.

JAJane App

SISimplePractice

ACAccuro

OSOscar Pro

MIMicrosoft 365

TWTwilio

.iwmc-signup { display: grid; grid-template-columns: minmax(0, 0.9fr) minmax(320px, 1.1fr); gap: clamp(22px, 4vw, 56px); align-items: center; width: min(100%, 1180px); margin: clamp(34px, 6vw, 76px) auto; padding: clamp(24px, 4vw, 46px); border: 1px solid rgba(17, 68, 66, 0.12); border-radius: 8px; background: linear-gradient(135deg, rgba(255, 255, 255, 0.95), rgba(238, 250, 247, 0.95)), linear-gradient(90deg, #0f766e, #f0b95f); box-shadow: 0 18px 42px rgba(18, 48, 45, 0.08); color: #12302d; } .iwmc-signup--compact { grid-template-columns: 1fr; gap: 16px; margin: 28px auto; padding: 24px; } .iwmc-kicker { margin: 0 0 0.55rem; color: #0f766e; font-size: 0.82rem; font-weight: 800; letter-spacing: 0; text-transform: uppercase; } .iwmc-copy h2 { margin: 0 0 0.65rem; color: #102f2c; font-size: clamp(1.75rem, 3vw, 2.6rem); line-height: 1.05; letter-spacing: 0; } .iwmc-copy p:last-child { margin-bottom: 0; color: #31524e; font-size: clamp(1rem, 1.4vw, 1.16rem); line-height: 1.55; } .iwmc-form { display: grid; gap: 14px; min-width: 0; } .iwmc-form label { display: grid; gap: 6px; margin: 0; color: #12302d; font-weight: 700; } .iwmc-form input[type="email"], .iwmc-form input[type="text"], .iwmc-form select { width: 100%; min-height: 48px; border: 1px solid rgba(18, 63, 73, 0.22); border-radius: 6px; background: #ffffff; color: #122522; font: inherit; padding: 0.72rem 0.85rem; } .iwmc-form input:focus, .iwmc-form select:focus { outline: 3px solid rgba(15, 118, 110, 0.18); border-color: #0f766e; } .iwmc-consent { grid-template-columns: auto minmax(0, 1fr) !important; align-items: start; gap: 10px !important; color: #31524e !important; font-size: 0.92rem; font-weight: 500 !important; line-height: 1.45; } .iwmc-consent input { width: 18px; height: 18px; margin-top: 0.1rem; } .iwmc-form button { min-height: 50px; border: 0; border-radius: 999px; background: #123f49; color: #ffffff; cursor: pointer; font: inherit; font-weight: 800; padding: 0.8rem 1.35rem; transition: transform 0.15s ease, background 0.15s ease; } .iwmc-form button:hover { background: #0f766e; transform: translateY(-1px); } .iwmc-form button:disabled { cursor: wait; opacity: 0.72; transform: none; } .iwmc-message { min-height: 1.45em; margin: 0; color: #31524e; font-weight: 700; } .iwmc-message--error { color: #9f1d1d; } .iwmc-hp { position: absolute !important; left: -10000px !important; width: 1px !important; height: 1px !important; overflow: hidden !important; } @media (max-width: 760px) { .iwmc-signup { grid-template-columns: 1fr; width: 100%; margin: 28px auto; padding: 22px; } .iwmc-copy h2 { font-size: 1.75rem; } } (function () { function setMessage(form, text, isError) { var message = form.querySelector('[data-iwmc-message]'); if (!message) return; message.textContent = text || ''; message.classList.toggle('iwmc-message--error', !!isError); } document.addEventListener('submit', function (event) { var form = event.target; if (!form || !form.matches('[data-iwmc-form]')) return; event.preventDefault(); var button = form.querySelector('button[type="submit"]'); var body = new FormData(form); if (button) button.disabled = true; setMessage(form, 'Sending...', false); fetch(form.action, { method: 'POST', body: body, credentials: 'same-origin' }).then(function (response) { return response.json().then(function (data) { return { ok: response.ok && data && data.ok, data: data }; }); }).then(function (result) { if (result.ok) { form.reset(); setMessage(form, result.data.message || 'You are on the list.', false); return; } setMessage(form, (result.data && result.data.message) || 'Signup failed. Please try again.', true); }).catch(function () { setMessage(form, 'Signup failed. Please try again.', true); }).finally(function () { if (button) button.disabled = false; }); }); }());

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MediClaw in real life

Clinic admin gets lighter without crossing clinical lines

Patients need clear next steps. Staff need fewer repeated questions. Clinics need organization without pretending software should make medical decisions.

Before opening

Admin messages are easier to sort.

Intake, scheduling questions, reminders, and routine admin items can be organized for staff review.

During the day

Clinical judgment stays with people.

MediClaw supports administrative workflow only. Diagnosis, advice, clinical triage, prescribing, emergencies, and patient care decisions stay outside the system.

After clinic hours

Follow-up is less fragile.

Reminders, forms, and routine next steps can be prepared so staff are not rebuilding the same process every day.

Common questions

What can MediClaw do for a clinic?

MediClaw can help with administrative intake, scheduling workflows, reminders, message organization, and staff handoffs.

Does MediClaw provide medical advice or triage?

No. MediClaw is administrative only. It does not diagnose, provide medical advice, clinically triage, prescribe, handle emergencies, or replace clinic staff.

What clinics is MediClaw for?

It can fit physiotherapy, dental, allied health, wellness, and admin-heavy clinic environments where repetitive communication and scheduling create friction.

Where MediClaw stays out

MediClaw never diagnoses, never gives medical advice, never makes triage decisions, never prescribes, never handles dosing, and never stands in for a clinician in an emergency. Clinical recording, clinical record-of-truth, insurance adjudication, and decisions that belong to your privacy officer all stay outside MediClaw. The Claw supports administrative workflows with human review; the clinician and the clinic’s existing systems remain in charge. Full version at /compliance/.

Website connection available

Your Claw can help update your website, too

With the right website host, CMS, WordPress, WooCommerce, or admin access, Island Workflow can connect your Claw so approved changes can be drafted, reviewed, and published without waiting on a developer for every small update.

That can include FAQ changes, chatbot or assistant answers, service-page copy, product updates, lead forms, booking or intake flows, offer pages, analytics events, and private admin workflows. During Readiness we confirm access, backups, permissions, approval rules, and which changes must stay human-approved before anything is connected.

Small business owner reviewing website updates on a laptop

Basic organizes the mess. Pro keeps things moving. Full Build supports the whole workflow.

Choose your MediClaw setup

Every MediClaw requires a paired Runtime package for at least 12 months. Setup builds and configures the Claw. Cloud hosting keeps it online, backed up, monitored, and available. Runtime is the working capacity your Claw uses to read, reason, summarize, prepare handoffs, and keep approved follow-up moving.

Cloud-Hosted Basic

CA$4,000 setup + CA$99/mo Cloud hosting

Organizes the work: Front-desk chaos is reduced with safe admin intake, appointment/request summaries, location/hours/service info, and human handoff.

One main intake channel
Guided questions and clean summaries
One handoff destination
Basic FAQ/KB answers
Weekly summary

Requires a Runtime package, 12-month minimum. Runtime/API usage is not included in Cloud hosting.

Cloud-Hosted Pro

CA$7,500 setup + CA$199/mo Cloud hosting

Keeps things moving: Appointment/admin follow-up, document collection reminders, appointment-prep summaries, repeat admin templates, and strict human approval queues.

2–3 intake channels
Better KB/content refresh
Routing rules and reminders
Daily/live visibility
Light curated integrations

Requires a Runtime package, 12-month minimum. Runtime/API usage is not included in Cloud hosting.

Self-Hosted / Full Build

CA$12,500 Full Build + required Runtime

Supports the whole workflow: Full Build becomes obvious when MediClaw needs privacy-scoped practice-system integrations, deeper admin workflows, controlled data handling, and custom internal review — never diagnosis, triage, or medical judgment.

Dedicated private Claw depth
Approved self-hosted hardware where included
Deeper integrations
Custom workflows
Broader privacy/control

Runtime package required for at least 12 months, as with Cloud setups.

Start with Readiness if unsure. We confirm whether Basic, Pro, or Full Build fits before you buy the wrong depth.

Start with Readiness

Clinic & Medical Admin

MediClaw – Clinic Intake & Admin Desk